HOW CASH COUNT AND RECONCILIATION PERFORMED
Before I start writing how to reconcile cash it is very important how you count cash while cash count
The best practice is to count cash in hand on closing and opening of a business day, and it is strongly advised that cash count should be made on surprise bases and at irregular interval
1. Select the cash drawer or fund to be audited.
2. Count the cash in the drawer or fund. Use the cash count and reconciliation form to record your results. Never allow the custodian of the cash being counted to leave you alone with the cash during your count. Have the custodian sign the cash count and reconciliation form.
3. Using the books of pre-numbered receipts, or cash register tapes, add up how much should have been received, according to the receipts/tapes. Enter results in the “reconciliation” part of the cash count and reconciliation form.
4. Enter on the cash count and reconciliation form the amount of cash that should be in the drawer/fund for making change.
5. From the total monies counted, subtract the total receipts per the receipt books/register tapes (Step 3), and the authorized change fund (Step 4).
6. The answer should be zero. If it isn’t, recheck the entries and math on the cash count and reconciliation form. If they’re correct, the problem is probably in the receipts. Find the problem.
7. Account for all the receipt numbers. Examine unused receipts that the custodian of the drawer/fund has. Make sure the unused receipts are all there, in unbroken series.
8. Examine the used receipts to verify that the amounts recorded are in accordance with statutory requirements (a sample may be used).
9. If the receipt copies are validated, check that they are validated for the proper amount and date (a sample may be used).
10. Examine all receipts that are voided or cancelled. All copies of the receipts should be there, and all should be marked “void”.
11. Investigate any non-cash items included in the count for propriety.
12. Notify the head of the office or department of any differences or discrepancies found during the cash count reconciliation.
13. Evaluate the internal control over cash that was observed during the examination. List any improvements that might be made.
The following additional procedures should be performed when it is desired to reconcile cash and receipts to the bank.
14. Obtain the most recent bank statement and prepare bank reconciliation for the current statement period. Investigate any unusual items (i.e. disbursements to unusual parties, any outstanding items, and deposit in transit, signs of alteration, etc.). Obtain and examine all copies of cancelled checks. Use bank reconciliation form.
15. Identify deposits made as shown by the bank statement with specific day’s receipts. Pay special attention to the five days deposits that were made proceeding the date of the bank statement. Investigate any discrepancies. Use bank reconciliation form.
CASH COUNT & RECONCILIATION FORM
Dept/ Office ___________
Custodian _____________
Date: ________________
Time: ________________
Authorised: ___________
| Currency | X | Number of notes | = | Total |
| 0.01 | X | = | ||
| 0.05 | X | = | ||
| 0.10 | X | = | ||
| 0.25 | X | = | ||
| 0.50 | X | = | ||
| 1 | X | = | ||
| 2 | X | = | ||
| 5 | X | = | ||
| 10 | X | = | ||
| 20 | X | = | ||
| 50 | X | = | ||
| 100 | X | = | ||
| 500 | X | = | ||
| 1000 | X | = | ||
| 5000 | X | = | ||
| Checks | = | |||
| Money order | = | |||
| Prise Bound* | = | |||
| Total = | ||||
(* If you find the prise bound then it is great issue)
| Total Cash counted | _______ |
| Less: | |
| Total of Receipt Forms from No__. to No.__ | (______) |
| Total of Cash Register Tape Transaction No.__ to No.__ | (______) |
| Authorized Cash Fund Balance | (______) |
| Difference if any (explanation attached) | ______ |
Performed By: __________
Witnessed By: __________
BANK RECONCILIATION FORM
| Balance per bank statement | _____ |
| Add: deposits in transit | _____ |
| Deduct outstanding checks (list below) | (____) |
| Other reconciling items (list below with explanation) | _____ |
| Balance per books |
| OUTSTANDING CHECKS | |||
| Check No. Amount | Date | Payee | Amount |
| Other reconciliation item | |
| Type of item | |
Step 15: Audit Program Cash Count & Reconciliation
| PER BOOK | |
| DATE | Amount |
| PER BANK | |
| DATE | Amount |